Mission Statement

The Henderson, Transylvania & Polk Utilities Coordinating Committee will provide a forum for utilities, governmental agencies,
and contractors within Henderson and Transylvania Counties to discuss situations which impact planning, engineering, construction
and new technologies among the member organizations. This committee will promote underground damage prevention and the use
of North Carolina 811 for notification of all excavation activity.

BY-LAWS

ARTICLE I NAME
The name of this organization is the Henderson Polk Utilities Coordinating Committee.

ARTICLE II PURPOSE
The purpose of this committee is to encourage a free exchange of
information within the utility, construction, and locate industries along with government agencies and other interested parties to promote utility damage prevention through cooperation, communication, and coordination. It is intended that the members shall seek to achieve this purpose through frank and impartial discussion and consideration of all matters pertinent to the objectives of the COMMITTEE, with full recognition and regard for the respective rights, obligations and interests of all members. It is further intended that the members shall keep each other informed of proposed work and provide information upon which sound engineering, construction and maintenance decisions may be based.

The COMMITTEE shall sponsor, support, aid and encourage other local and state groups whose aim and purposes are consistent with those of the COMMITTEE, such as the North Carolina One-Call Center, Inc. and the North Carolina Utilities Coordinating Committee.
It is expressly understood this COMMITTEE is advisory only. It seeks to
achieve its purpose through cooperation, coordination and
communication, and to serve its members and the community through voluntary participation of its members. It desires cooperation with other organizations, which have similar objectives, but is clearly independent of all organizations. It shall not attempt to exercise any authority or control over any of its members or the industrial, professional or governmental agencies, which they represent.

ARTICLE III SCOPE
The scope of the COMMITTEE shall extend throughout the Henderson and Polk County area and shall include all interested parties who subscribe to and have an interest in its objectives.

ARTICLE IV MEMBERSHIP
Membership in the COMMITTEE shall be open to any individual,
organization or governmental agency whose activities are related in any matter to the objectives of the COMMITTEE.

ARTICLE V OFFICERS
The COMMITTEE shall elect from its membership a Chairperson, Vice Chairperson and Secretary/Treasurer. The COMMITTEE officers shall be elected for one-year terms commencing with the first meeting after having been elected and end with the meeting in which elections are held the following year. No person shall serve more than two consecutive terms in the same office. Unexpired terms of officers will be filled through either ascension, or through nomination and election, by the full COMMITTEE. A Nominations Committee made up of the Chairman, Vice-Chairman and Secretary shall submit a slate of officers to the Committee at the meeting immediately preceding the annual election.

ARTICLE VI SUBCOMMITTEES
The COMMITTEE, upon recommendation of the officers, may establish
such subcommittees, as it may deem necessary to address specific tasks. The personnel of such subcommittees shall be confined to the membership of the COMMITTEE. Representatives of the North Carolina One-Call Center, Inc. and the North Carolina Utility Coordinating Committee shall be considered eligible for subcommittee participation.

ARTICLE VII MEETINGS
The regular meeting of the COMMITTEE shall be held on the second
Thursday of each month. If this date falls on a holiday the date will be
changed at the discretion of the Chairperson. The chairperson, or in his absence, the vice-chairperson, may call a special meeting of the
COMMITTEE by notification to all available members at any time. A
statement of the matters to be considered shall accompany calls for
special meetings.

ARTICLE VIII ACTIONS
A quorum shall consist of a majority from the general membership present at a regular or special meeting. Each member or member organization shall be entitled to one vote.

ARTICLE IX RULES OF ORDER
A majority of the members present and voting are authorized to conduct the affairs of the COMMITTEE. The deliberation of the COMMITTEE shall be governed by “Robert’s Rules of Order, Revised”.

ARTICLE X REVISION OF BYLAWS
Any member at a regular meeting of the full COMMITTEE may propose revisions of these by-laws. A proposed amendment must be in writing and a copy must be submitted to the Secretary/Treasurer of the COMMITTEE at least forty-eight hours prior to the meeting at which it is proposed. Any amendment proposed shall be read, discussed and tabled until the next meeting at which time it will be voted upon. A majority of the members present and voting at any regular meeting is required to approve any amendment.
This is to certify that the above noted by-laws were adopted by the
Henderson-Polk Utilities Coordinating Committee on March 13, 2008

Meeting Location:
Bay Breeze Seafood Restaurant
1830 Asheville Hwy, Hendersonville, NC 28793
828-697-7106
Meetings are on the second Thursday of each month at 11:30 AM

REPORT A DAMAGE

Chairperson:
Tom Brookshire
Dominion Energy
828-890-7553
Thomas.Brookshire@dominionenergy.com




Co-Chair:
Bob Mabry
Duke Energy
828-698-2055
Bob.Mabry@duke-energy.com
Secretary


The NC811 Education Liaison contact for this UCC is:

Brian Morehouse
North Carolina 811,
Education Liaison
Western Region
email: bmorehouse@nc811.org
phone: 336-482-6890

MINUTES / ATTENDANCE / NARRATIVE